Traveling for official government business comes with its own set of requirements, and finding a cost-effective and beneficial car rental program is crucial. The U.S. Government Rental Car Program is designed to offer federal employees and service members reduced rates and a range of special benefits when renting vehicles for official travel. This program, detailed in the U.S. Government Rental Car Agreement #5, ensures that government travelers receive optimal services and savings.
One of the standout benefits of this program is the vehicle upgrade policy. If the car class you reserved isn’t available upon arrival, rental companies are obligated to provide you with a vehicle of equal or greater class, ensuring you’re not inconvenienced. Furthermore, should there be a delay in vehicle availability exceeding one hour after you reach the rental counter, the program guarantees alternative transportation to your destination, arranged by the rental company and at no cost to you. Once a vehicle becomes available, it will be delivered to you without any additional charges. The program also eliminates common rental car limitations, such as blackout dates and minimum rental periods, and includes unlimited mileage on most rentals, making it exceptionally flexible for official travel needs. While rates are competitive and capped at established maximums, the savings can be significant for government personnel.
Adding to the cost-effectiveness, the U.S. Government Rental Car Program removes typical extra fees. There are no additional charges for authorized additional drivers or for drivers aged 21 and older. While drivers aged 18-20 might encounter an underage/young driver fee, it’s important to note that this fee is reimbursable, making the program accessible to younger government employees and service members as well. All drivers, including those under 21 if applicable, must be listed on the rental agreement.
Perhaps one of the most valuable aspects of the program is the included insurance coverage. Travelers automatically receive Loss Damage Waiver (LDW)/Collision Damage Waiver (CDW) and liability insurance at no extra cost. The liability coverage is substantial, covering $25,000 for property damage, $100,000 per person, and $300,000 per incident for personal injury and wrongful death. Government travelers are explicitly advised not to purchase any additional insurance, as the program already provides comprehensive coverage, simplifying the rental process and ensuring peace of mind.
For a comprehensive overview of all program details and benefits, refer to the Rental Car fact sheet [PDF, 1 page]. This U.S. Government Rental Car Program stands out as a top choice for official travel, offering unparalleled benefits and cost savings for those serving the nation.
