The Department of Veterans Affairs (VA) Child Care Subsidy Program (CCSP) is a vital initiative enacted by Congress to support Federal employees within the VA. Recognizing the significant financial strain of childcare, this program, established under Public Law 107-67, Sec. 630, allows the VA to utilize allocated funds to assist its workforce with these essential costs. This subsidy is directly provided to the licensed childcare provider, effectively reducing the out-of-pocket expenses for eligible VA parents. This benefit is available to full-time VA employees who have been employed for a minimum of 60 calendar days. The program is overseen by the Office of Management, Planning & Analysis (MP&A), HRA/OSP, ensuring its effective operation.
Understanding the Purpose and Eligibility of the VA Child Care Subsidy Program
The primary objective of the VA Child Care Subsidy Program is to ease the financial burden of childcare for eligible VA employees. This program is accessible to all permanent full-time VA employees, including those stationed in U.S. territories, who meet specific total family income (TFI) criteria and utilize qualified, licensed childcare providers. Currently, the eligibility threshold for total family income is capped at $149,001.
Income-Based Subsidy Structure
The VA Child Care Subsidy Program employs a tiered system based on Total Household Income to determine the percentage of childcare costs covered. This structure ensures that the level of assistance is proportionate to the financial need of the employee’s family.
| Total Household Income | % of Total Child Care Cost Paid by VA |
|---|---|
| Under $34,999 | 45% |
| $35,000 – $49,999 | 40% |
| $50,000 – $59,999 | 35% |
| $60,000 – $79,999 | 30% |
| $80,000 – $149,000 | 25% |
| $149,001 and above | 0% |
| Maximum monthly subsidy benefit per household: $416.66 |
It’s important to note that the subsidy is capped at a maximum benefit of $416.66 per month per household, regardless of income level within the eligible range.
Utilizing Qualified Childcare Providers
To participate in the CCSP, employees must utilize a qualified licensed childcare provider. This ensures that children are in safe and regulated care environments. If a VA Child Care Center is not available in an employee’s vicinity, the program allows for the use of any state-licensed or state-regulated childcare facility.
How to Apply for the VA Child Care Subsidy Program
For VA employees interested in applying for the Child Care Subsidy Program, the application process is primarily online. Employees are encouraged to visit the VA Childcare website through the VA intranet for detailed information and application procedures. For personalized assistance, reaching out to the local Human Resources Work Life Benefits Team is also recommended. It is important to note that paper applications are not accepted for this program.
Essential Application Requirements and Documentation
To successfully complete the application for the VA Child Care Subsidy Program, several forms and documents are required. These ensure that eligibility and subsidy amounts are accurately determined. Applicants will need to electronically submit:
- VA Form 0730a, VA Child Care Subsidy Employee Application: This electronic form must be completed within the CCRMS system.
- VA Form 0730b, Child Care Provider Information: This form needs to be completed by the chosen childcare provider. (About VA Form VA0730b | Veterans Affairs)
- Copy of the childcare provider’s state license or regulatory documentation: Proof of the provider’s legal operation is necessary.
- Childcare fee schedule: Documentation outlining the costs of daycare services for each child is required.
- Copy of the most recent SF-50, Notice of Personnel Action: This verifies the applicant’s VA employment status.
- Copies of the last two (2) Earnings and Leave (E&L) Statements: These statements provide recent income verification.
- Signed and dated copies of the previous year’s Federal tax return (IRS Form 1040): This is crucial for determining Total Family Income. If married and filing separately, both returns are needed. (Example 1040)
- Copy of the most recent year’s W-2 Form(s): Additional income verification.
- Relevant family legal documents (if applicable): This includes Marriage License, Domestic Partner Registration, Civil Union Registration, or Divorce Decree with a raised seal.
- Child’s Birth Certificate: A copy of the state Birth certificate with a raised seal or HR Specialist verification is needed. Name changes require updated certificates.
- Foster care or Adoption documentation (if applicable).
- Medical Certification for disabled children (ages 13-17): Required annually for subsidies for older disabled children.
By providing this comprehensive documentation and following the online application process, eligible VA employees can access the financial support offered by the Child Care Subsidy Program, making quality childcare more affordable and accessible.
